Vaccinations & Preventative Care

The Vaccinations & Preventative Care Playbook establishes standard operations for administering vaccines (such as Influenza, COVID-19, and HPV) and documenting clinical parameters to maintain immunization compliance while automatically synchronizing stock registers.

Detailed Step-by-Step Walkthrough

Step 1: Accessing the Immunization Portal

To record a new immunization entry:

1. Open the active patient record in the EMR.
2. Select Immunizations from the left-hand navigation list (/patients/[patientId]/records/vaccines using immunization-object-layout.vue).
3. Click Record Vaccine to open the logging template (immunization-slideover.vue).

Step 2: Logging Vaccine Vial Details & Validation

For complete traceability and patient safety, record detailed vial specifications:

1. In the Vaccine Name search field, select the target vaccine.
2. The system auto-fills manufacturer details, standard routes, and dosages.
3. Input the Batch/Lot Number (printed on the vaccine vial).
4. Enter the Expiration Date:
   • Validation Gating: The EMR checks the input date. If the expiration date is in the past, the system triggers a validation error, highlights the input in red, and blocks saving to prevent the administration of expired vials.
5. Select the Route of Administration (e.g., Intramuscular) and the Injection Site (e.g., Left Deltoid).
6. Click Save Immunization Record.
   • Inventory Deductions: Upon successfully saving the record, the system executes an internal transaction in the inventory (stocks) module. It automatically deducts one unit of the matched vaccine vial from the active clinic inventory based on the entered batch number, keeping supply chain records accurate in real-time.

Step 3: Generating the Immunization Card

Print official proof of vaccination for the patient:

1. Once saved, the entry displays in the patient's Immunization History list (immunization-list.vue).
2. Click the Print Card icon on the table row.
3. The system executes a PDF generation query using the clinic's print template (/settings/pdf-settings/header and /settings/pdf-settings/footer templates):
   • Signed PDF: Generates an official immunization certificate containing the clinic logo, the administering physician's digital signature, and vaccine batch details.
   • QR Code Verification: Embeds a verification QR code, allowing third parties to verify the authenticity of the immunization record securely.